Introduction

Japan operates a status-based residence system designed to support foreign professionals while maintaining clear regulatory frameworks. For international employees relocating to Japan for corporate assignments, understanding the status of residence categories and application process is essential for compliance and successful integration.

Japanese immigration distinguishes between different types of work-related statuses of residence, each authorising specific activities and employment types. This guide focuses on the primary pathways available to skilled professionals joining Japanese employers.

While your employer manages the Certificate of Eligibility application and sponsorship process, this resource provides practical context on what to expect throughout your relocation.

Engineer, Specialist in Humanities, International Services status

The Engineer, Specialist in Humanities, and International Services status of residence (commonly abbreviated as Engineer/Humanities/International Services) is the primary pathway for skilled professionals employed by Japanese companies in roles requiring specialised knowledge or skills.

This status covers a broad range of occupations, including engineers, IT professionals, interpreters, translators, designers, marketing specialists, sales professionals in international trade, language instructors, and similar roles requiring university-level education or specialised training.

To qualify, you must have a job offer from a Japanese employer, possess a university degree or equivalent qualifications relevant to the position (typically a bachelor’s degree or 10 years of relevant work experience in lieu of a degree), and demonstrate that the role requires specialised knowledge or skills.

This status is typically granted for one, three, or five years depending on the applicant’s qualifications and the employer’s compliance history, and can be renewed indefinitely as long as employment continues.

Intra-company Transferee status

The Intra-company Transferee status is designed for employees of foreign companies transferring to a Japanese branch, subsidiary, or affiliate. This status is available for employees transferring in engineering, specialist, or international business roles.

To qualify, you must have worked for the foreign company for at least one year immediately prior to the transfer, be transferring to a Japanese entity with a qualifying relationship to the foreign company, and be employed in a role that would otherwise qualify for Engineer/Humanities/International Services status.

Intra-company Transferee status is typically granted for one, three, or five years and can be renewed. This status offers streamlined processing compared to standard employment-based applications.

Highly Skilled Professional status

The Highly Skilled Professional (HSP) status is a points-based visa designed for highly qualified professionals, offering preferential treatment and streamlined permanent residence pathways. Applicants are assessed on academic background, professional experience, annual salary, age, and Japanese language ability.

The HSP status has three categories: Advanced Academic Research Activities (HSP 1(a)), Advanced Specialized/Technical Activities (HSP 1(b)), and Advanced Business Management Activities (HSP 1(c)). Each category requires a minimum of 70 points (or 80 points for accelerated benefits).

HSP status holders benefit from five-year residence periods (regardless of points score), eligibility for permanent residence after one year (with 80 points) or three years (with 70 points), permission to engage in multiple activities, simplified procedures for bringing parents and domestic help, and spousal work authorisation.

HSP status is available to new applicants and to existing residence status holders who meet the points threshold.

Application process and timeline

Japanese work visa applications typically proceed in two stages: the employer applies for a Certificate of Eligibility (COE) from the Immigration Services Agency of Japan on behalf of the employee, then the employee applies for the visa at a Japanese embassy or consulate using the COE.

COE processing times range from one to three months depending on the status category and the completeness of the application. Once the COE is issued, the employee applies for the visa at the nearest Japanese mission, which is typically processed within a few days to one week.

Upon arrival in Japan, the employee must register their residence at the local municipal office within 14 days and apply for a residence card, which serves as the official identification document for foreign residents.

Dependent visas and family relocation

Spouses and children of work status holders are eligible for Dependent visas. Dependent visa holders can engage in limited part-time work (up to 28 hours per week) with permission from the Immigration Services Agency, obtained through a separate application after arrival.

Dependent visa applications are typically submitted alongside or shortly after the primary COE application. Processing times are comparable to the main application.

Compliance and status obligations

Status of residence authorisations are activity-specific. Engaging in activities outside the permitted scope requires either a status change or permission to engage in activities outside the status. Employment changes within the same status category generally do not require a new COE but must be reported to the Immigration Services Agency.

All foreign residents must carry their residence card at all times and present it upon request by immigration or police authorities. Residence cards must be renewed before expiry, with applications typically submitted three months before expiration.

Foreign residents must register their residence address at the municipal office within 14 days of any move. Failure to register is a violation of immigration law.

MovePlus support

MOVEPLUS™ provides a central hub for managing relocation data, bringing together visa information, documentation, and key timelines supplied by immigration partners. This reduces the need for manual follow-ups and helps ensure that all relevant information is stored in one accessible location.

As a result, HR and mobility teams can monitor relocation progress, coordinate with partners, and maintain visibility across the entire process. This structured approach supports better planning, reduces administrative burden, and ensures a smooth relocation to Japan.

Conclusion

Japan’s status of residence system offers clear pathways for skilled professionals, with the Engineer/Humanities/International Services status serving as the primary route for most corporate relocations. The Highly Skilled Professional status provides enhanced benefits for qualifying candidates.

Your employer manages the Certificate of Eligibility application process. MovePlus supports the logistical coordination, ensuring timelines are met, municipal registration is completed, and compliance obligations are tracked throughout your assignment.

Sources

• Immigration Services Agency of Japan: Status of residence categories and requirements
• Ministry of Justice, Japan: Visa and residence procedures for foreign nationals
• Japan External Trade Organization (JETRO): Business visa and work permit guidance

Disclaimer

Information provided in this article is current as of April 2026 and is subject to change as immigration laws and regulations evolve. This content is for educational purposes only and does not constitute legal advice. Consult a qualified immigration adviser for case-specific guidance.