Labor law compliance in the States

Labor law compliance generally refers to the federal and state requirements that outline how employers share information about workplace rights, safety standards, and compensation practices with employees.

In the United States, the U.S. Department of Labor (DOL), together with state-level agencies, oversees these regulations to promote fair labor practices and support consistency across workplaces.

As part of this framework, employers typically display and distribute official labor law compliance posters and notices covering topics such as:

• Minimum wage and overtime requirements under the Fair Labor Standards Act (FLSA)
  
• Family and Medical Leave Act (FMLA) provisions
  
• Occupational Safety and Health Act (OSHA) workplace safety notices
  
• Equal Employment Opportunity (EEO) statements
  
• Workers’ compensation and unemployment insurance information
  

Labor law poster compliance: What employers commonly display?

Federal and state agencies periodically update labor law compliance posters to reflect regulatory changes. Many organizations support compliance by:

• Displaying the most current federal labor law posters in English and, where applicable, additional languages. Required posters are typically available for download from official government websites.
  
• Reviewing and updating state-specific posters on an annual basis or when new legislation takes effect. Employers often choose to print these directly from government sources to ensure accuracy and visibility.
  
• Ensuring that each work location reflects the correct state or regional requirements, particularly for multi-state employers.
  
• Making digital versions available for remote or hybrid employees to support access and consistency across teams.
  

Retailers, franchise operators and logistics organizations may also benefit from evaluating tools that support retail store compliance and labor law adherence. These solutions are designed to track updates and notify teams when new notices become available.

For organizations with employees relocating from one state to another, the MOVEPLUS™ platform provides a centralised environment for capturing and maintaining key employee and assignment data, creating a reliable foundation for informed compliance review.

Labor law practises for HR team

In many organizations, labor law compliance is part of a broader HR governance approach. Common practices include:

• Training: Providing managers and employees with guidance on workplace rights and reporting processes.
  
• Audit schedules: Periodically reviewing poster placement and notice accuracy.
  
• Centralized tracking: Maintaining records of poster versions and updating timelines through compliance dashboards.
  
• Employee acknowledgment: Using digital sign-off processes to confirm access to compliance notices for remote employees.
  

Labor law compliance notices

A labor law compliance notice is an official poster or document that outlines employee rights and employer responsibilities. These notices are generally placed in visible workplace areas such as break rooms, employee entrances, HR offices, or staff notice boards and updated as regulations evolve.

The phrase “conspicuous place” is commonly understood by regulatory agencies to mean areas that employees regularly access and can easily view.

Note: Not all labor statutes apply to every workplace. Employers often find it helpful to review poster requirements carefully or use tools such as labor law poster advisors to confirm applicability.

As awareness around compliance has grown, employers have also become more attentive to the source and accuracy of compliance-related communications.

With growing mobility programmes, organizations are increasingly looking for greater structure, visibility, and confidence across jurisdictions.

At MovePlus, our Relocation Specialists work alongside your HR and mobility teams to centralise key mobility data, document critical assignment decisions, and support coordination with specialist partners, creating a stronger foundation for informed compliance review and long-term workforce strategy.

Evaluating labor law compliance notices

Some businesses receive mailers or notices suggesting the purchase of labor law compliance posters. While certain providers are legitimate, many organizations choose to verify the source before taking action.

Helpful steps include:

• Confirming whether the notice references a recognized authority, such as the U.S. Department of Labor or a state labor agency.
• Cross-checking details against official state websites (for example, the Pennsylvania Bureau of Labor Law Compliance or the Texas Workforce Commission).
• Taking time to validate unfamiliar vendors or services before making payments.

Navigating labor law communications

Labor law compliance communications can vary in format and presentation. Organizations often find it useful to stay informed about common outreach methods and evaluate notices thoughtfully before responding.

Examples of compliance-related communications may include mailed notices, emails referencing regulatory updates, or calls offering compliance services.

Good practices many employers follow include:

• Reviewing the source and credentials of compliance communications
• Looking for official government identifiers, such as .gov web addresses
• Consulting state labor departments or consumer protection offices when clarification is needed

Note: Required labor law compliance posters are generally available free of charge from official federal and state labor department websites.

Digital tools and services for compliance management

To streamline compliance efforts, many businesses use digital tools designed for labor law and workplace compliance management. These tools can help HR teams:

• To track poster updates
• Receive any new notifications when state or federal requirements change
• Share updated notices digitally with remote employees
• Maintain documentation that supports internal audits and reporting

Platforms such as PosterElite, LaborLawCenter, and GovDocs are commonly used to support consistent compliance across multiple states.

As US labour law obligations continue to evolve at federal, state, and local levels, organizations benefit from having a structured foundation for mobility data and decision-making. MovePlus supports this foundation, enabling HR and mobility teams to coordinate more effectively with their compliance partners as employees move across jurisdictions.